Accounts Receivable Specialist

Department

Finance

Employment Type

Full Time

Location

Remote (Orange County CA Only) This is a remote position for US-based candidates only (ET, CT, MT, PT timezones).

Overview

At Numero, we build software for political campaigns and nonprofits. Since our founding in 2019, we’ve scaled our platform to serve thousands of campaigns ranging from city council seats to US Senate races, and have helped them collectively raise over $10B in contributions. Our platform is an all-in-one system comprised of a donor CRM, a broadcast email/text tool, and payment processing pages that our clients rely on for their work every day. As our product istheplatform that our users operate out of every day, this also means that when we build and launch new products, we do so to all of our users, at scale. This is a foundational role11you'll own the AR function from day one, working closely with our Financial Controller to ensure smooth billing operations and healthy cash flow. In joining our small but mighty team, you will help shape our team's culture and have a substantial impact on the success of our company come join us!

Who we’re looking for

We are looking for an early-career finance professional with the following skills / qualifications:

• Recent graduate (within last 2-3 years) with a Bachelor's degree in Accounting preferred (Finance or Business degrees with accounting coursework also considered).
• Strong attention to detail and organizational skills 11you'll be managing hundreds of client accounts and invoices.
• Excellent written and verbal communication skills 11you'll be the primary point of contact for client billing inquiries.
• Comfortable with technology and eager to learn new software tools quickly.
• Ability to work independently in a remote environment with strong self-motivation.
• Professional demeanor and sound judgment when handling sensitive financial matters.
• You are located in Southern California (Orange County preference) and are willing to travel 1-2x a year for company retreats and/or team offsites (usually held in California).

Nice to have

• Previous internship or work experience in accounting, AR, billing, or collections.
• Familiarity with any of our tools: QuickBooks, Stripe, Excel, Google Workspace,Monday.com,HubSpot, PandaDoc.
• Experience in a customer-facing or service-oriented role.

What you’ll be working on

Accounts Receivable Management (Primary Focus)

• Monitor and manage all accounts receivable activity across our client base.
• Follow up promptly on open invoices and past-due accounts via email.
• Process disputed contributions from our payment processing pages.
• Ensure timely cash collection in line with net 10-day payment terms.
• Maintain accurate AR aging reports and track collection metrics.
• Identify and escalate collection issues as needed.

Client Communication & Support

• Respond to internal and external client questions about invoices, payments, and account status.
• Build positive relationships with clients while maintaining professional boundaries around payment expectations.
• Coordinate with the sales and customer success teams to resolve billing-related client issues.
• Handle billing disputes with empathy and professionalism.

Billing & Contract Support

• Assist with contract management and ensure billing aligns with contract terms.
• Help prepare monthly client billing reports and revenue summaries.
• Support month-end close activities related to revenue and receivables.
• Contribute to process improvements as we scale our billing operations from hundreds to thousands of clients.

General Accounting Support

• Assist with QuickBooks entries and reconciliations as needed.
• Record vendor invoices.
• Help maintain organized financial records and documentation.
• Support ad hoc finance and operations projects.
• Collaborate with our Financial Controller on building out financial processes and systems (including expanding the use of AI in our team).

What we value

Here are some of the concepts that we value as a team:

• Proactive: When you spot a problem or inefficiency, you bring solutions. Help solve the problems, not create them.
• Strong Communicator: You can write clear, professional emails to clients and can have firm but friendly conversations about money. You're comfortable asking for payment while maintaining positive relationships.
• Flexible + Adaptable: You're comfortable with ambiguity and changing priorities. In a startup environment responsibilities evolve11and you're excited about that, not frustrated by it.
• Eager to Learn: You're hungry to develop new skills and take on challenges outside your comfort zone. You ask questions, seek feedback, and want to grow into a broader finance role over time.

Tech Stack

You'll be working primarily with the following tools:

• Accounting: QuickBooks, Excel / Google Sheets
• Payment Processing: Stripe
• Project Management:Monday.com
• CRM & Contracts: PandaDoc, HubSpot
• Communication: Google Workspace (Gmail, Calendar, Docs), Helpscout

Don't worry if you're not familiar with all of these11we'll train you on our systems. What matters most is that you're tech-savvy and can learn new tools quickly.

Compensation + Benefits

For this role:

• Salary range: $52,000 - $60,000 + equity

Benefits include:

• Flexible PTO (including 12 company holidays and 2 weeks of required PTO each year)
• 401K Match
• Medical dental and vision coverage with HSA option; 50% coverage for dependents
• Paid Parental Leave for primary and secondary caregivers
• Your choice of premium tech setup 11laptop monitor accessories headphones
• $1 000 for your work-from-home setup
• Annual company retreat and/or team offsites

Professional development support  investment in courses certifications or training that helps develop your finance career

How to apply

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