Executive Assistant 1

Palo Alto, CA, United States

Executive Assistant

At Dell, we understand that delivering solutions for customers around the globe requires meticulous attention to detail. Our Executive Administrative Support team plays a crucial role in ensuring our executives remain productive and our business operates smoothly worldwide. Join us to do the best work of your career and make a profound social impact as a Executive Assistant on our Dell Technologies Ventures Team in Palo Alto, California

What you’ll achieve

Performs administrative support and secretarial duties for a department or group. Prepares correspondence, presentations, and reports. Composes routine correspondence and memoranda. Maintains confidential records and information.

You will:

• Executive Support:
• Maintain Partners’ calendars by efficiently planning and scheduling meetings, conferences, and travel arrangements , prioritize tasks effectively, handling them proactively and expeditiously, ensuring successful project completion even under tight deadlines,
• support expense report management, including submission for investing partners,
• travel and accommodations booking, and related coordination
• Office Administration:
• Welcome guests and partners warmly, in person and promptly addressing their inquiries and directing them as needed,
• manage day-to-day office tasks such as supply ordering,
• event or team catering coordination,
• maintain optimal office/kitchen supplies inventory by monitoring stock levels,
• anticipating needs,
• evaluating new products,
• expediting orders as required,
• Ensure proper operation of office equipment by performing preventive maintenance,
• troubleshooting malfunctions,
• coordinating repairs as necessary,
• create purchase orders,
• handle invoice processing,
• ensure timely follow-up on audit requests using Dell’s internal systems efficiently
• Coordination and Facilitation:
• Facilitate and coordinate activities involving Dell's internal IT and Facilities teams,

as well as external business partners, to support smooth office maintenance and operations

• Collaborative Contribution:
• Contribute to team efforts by accomplishing related tasks and goals,

fostering a collaborative and supportive work environment, provide coverage for fellow administrative assistants during their absence from the office and run errands as needed (pickup/drop-off)

Take the first step towards your dream career

Every Dell Technologies team member brings something unique to the table. Here’s what we are looking for with this role:

Essential Requirements

• Minimum of 3+ years of proven administrative experience
• Strong organizational skills with the ability to prioritize multiple tasks seamlessly and excellent attention to detail
• Strong interpersonal skills, capable of building relationships with stakeholders along with expert-level written and verbal communication skills
• Highly resourceful team player, also capable of working independently and the ability to thrive in a fast-paced and demanding environment
• Proficiency in Microsoft Office Outlook, Adobe Acrobat and virtual meeting platforms (Zoom, Teams) and exposure or familiarity with Travel and Expense systems

Desirable Requirements

• High adaptability and comfort with changing priorities
• Resourceful, with the ability to find solutions independently