Executive Assistant

San Francisco, California

Mission

This person will support Engineering and Product leaders, partnering with them to operationalize their teams' cross-functional strategies. You will serve as a key liaison across various departments—including Sales, Marketing, IT, and other critical functions—to ensure alignment and execution. Additionally, you will drive strategic initiatives and community events that foster collaboration across the Engineering and Product organizations.

The impact you will have:

• Ensure the Engineering leader is prepared for all meetings, with an accurate and forward-looking calendar.
• Effectively prioritize the calendar and schedule meetings in a timely manner.
• Provide timely responses to all stakeholder requests.
• Enhance the efficiency of the Engineering leader's time use, leading to a more productive team and company.
• Execute strategic initiatives well, delivering on defined outcomes.

Responsibilities

• Calendar management - organizes all meetings, including but not limited to team meetings, customer, and internal business partner meetings across international time zones
• Builds and maintains records of all meeting requests and closes out all requests in a timely manner. Keeps to a strong SLA on responding to requests
• Manages offsite meetings, events, and programs in support of the SVP and their staff
• Ensures all meeting invites have the appropriate details to have an effective meeting
• They may be required to support other executive staff members if there's a gap in coverage due to PTO, sickness, maternity leave, or other absences.

Competencies

• Minimum of 7+ years of applicable executive administrative experience, ideally from a global software organization
• Worked with VPs/SVPs in Engineering and Product in large organizations.
• Worked with VPs managing over 2000+ people in engineering, customer-facing, and/or technical roles
• Ability to work at a fast pace with shifting priorities in a hyper-scaling company
• Experience supporting a high-growth company, and preferably directly supporting an executive staff member
• High attention to detail, organization, and process abilities
• Strong calendaring skills (Gmail and Google Calendar experience mandatory)
• Strong teamwork skills, and a confident ability to offer suggestions and improvements to the process and work very collaboratively with others
• Strong relationship management skills, ability to build a personal network throughout the company
• Strong oral and written communication
• Ability to communicate clearly and effectively with senior leaders and external partners