USD per year
Executive Assistant
Location: Mumbai • Manila • Cape Town • Dubai • Kuala Lumpur • Istanbul Department: Operations Work Type: Remote, Full-time
Company Overview
Fireflies.ai is the #1 AI teammate for meetings, trusted by over 20 million people across more than 500,000 organizations from fast-growing startups to Fortune 500 enterprises. Fireflies revolutionizes team collaboration by capturing knowledge, automating repetitive tasks, and enhancing productivity before, during, and after every meeting. Recognized as a category-defining platform, Fireflies has achieved unicorn status with a valuation exceeding $1 billion. Ramp data shows Fireflies is the 6th most purchased AI platform in the US.
Responsibilities
- Process Optimization: Identify inefficiencies and streamline workflows using AI-driven automation. Build and maintain automations using tools like Zapier, Replit, Make, and other low/no-code platforms.
- AI & Automation Execution: Use LLMs and AI tools to improve internal processes, draft content, automate repetitive tasks, and speed up execution across projects.
- Data-Driven Decision Making: Analyze data to uncover insights and support operational and strategic improvements.
- Collaborative Partner: Work closely with internal teams and external stakeholders to propose solutions, drive initiatives, and maintain strong communication.
- Strategic Schedule & Travel Management: Manage executive calendars, coordinate priorities, and handle meeting logistics. Plan travel, events, and in-person meetings with flawless execution.
- Documentation & Communication: Create clear and concise reports, presentations, and memos for leadership.
- Adaptability: Quickly learn and adopt new tools, AI systems, and technologies. Stay updated with industry trends and best practices.
Qualifications
- Experience: 3+ years in an EA, operations, or similar role, ideally in a fast-paced tech or SaaS environment.
- Automation & AI Skills: Hands-on experience with automation tools (Zapier/Make), low/no-code platforms, and working knowledge of LLMs and AI tools. Ability to build quick prototypes and improve workflows.
- Tech Proficiency: Comfortable with MS Office, Google Workspace, Slack, Loom, Notion, Asana, and other productivity tools.
- Communication: Excellent written and verbal communication. Very proactive, responsive, and confident in managing internal and external relationships.
- Execution Speed: High-ownership mindset with the ability to move fast, multitask, and deliver results with minimal supervision.
- Problem-Solving: Strong analytical thinking with a track record of spotting gaps,...
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Browse Active JobsFireflies AI is the #1 AI Notetaker for meetings that transcribes, summarizes, searches, and analyzes all team conversations. It offers high-quality meeting transcription and recording with 95% accuracy, supports 100+ languages, speaker recognition, and auto-language detection. Provides comprehensive AI summaries including detailed notes, action items, and customized summaries instantly after every meeting. Features include AI Note Taker Bot, Chrome Extension for Google Meet calls, Mobile and Desktop Apps, Dialers & API integration for call transcription, and AI-powered search to remember conversations. Offers real-time suggestions, coaching, and answers during meetings with Live Assist. Provides conversation intelligence with analytics such as speaker talk-time, sentiment analysis, topic trackers. Integrates with popular work tools like Salesforce, Hubspot, Asana, Trello, Lever, BambooHR, Greenhouse, Slack. Enterprise-grade security with SOC 2 Type II compliance, GDPR compliance, HIPAA compliance for healthcare organizations; zero data retention; private storage; customer data ownership.
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