USD per year
Executive Assistant
at Mozilla Foundation Locations: : Remote UK
Team
The Executive Support function sits within Strategic Operations and exists to enable Mozilla Foundation’s senior leadership to operate with clarity, focus, and impact. The team provides high-quality administrative and strategic support that strengthens coordination across executive portfolios, builds strong internal and external relationships, and ensures smooth day-to-day operations in a fully distributed, mission-driven organization. This Executive Assistant role will provide dedicated support to three senior leaders: the Chief Operating Officer (COO), the VP, Strategic Communications, and the VP, Finance & Administration. Working closely with these executives, the EA plays a critical role in enabling effective leadership, supporting organizational priorities, and reducing operational friction across multiple functions. This EA role is based remotely in the UK.
Job responsibilities
Here are some projects you'll likely work on in your first 6 months:
- Establish trusted working rhythms with the COO, VP Strategic Communications, and VP Finance & Administration, including preferences, priorities, and communication styles
- Take full ownership of complex, multi 6 time zone calendars and meeting coordination
- Streamline scheduling, travel, and administrative workflows across the three executive portfolios
- Support logistics and preparation for leadership meetings, cross-functional forums, and external engagements
- Build strong working relationships with other Executive Assistants and Executive Program Managers across Mozilla Foundation
- Identify opportunities to improve executive support processes and documentation in a remote-first environment
As an Executive Assistant at Mozilla Foundation, you will022022022022022022022022022022022022022022022022
- Manage complex and evolving calendars across multiple time zones, prioritizing effectively and anticipating conflicts
- Coordinate meetings end-to-end, including preparation, agendas, briefing materials, and follow-up on action items
- Plan and manage domestic and international travel, including itineraries, visas (where applicable), and logistics
- Handle administrative processes such as expenses, approvals,...
Mozilla is a global community-driven organization working to put control of the internet back in the hands of the people using it. They advocate for better products, hold governments and tech corporations accountable, campaign for privacy and open internet policies, build user-centric products like Firefox, and invest in technology including AI efforts.
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