USD per year
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Executive Assistant - Founder's Office
About Alaan Alaan is the Middle East’s first AI-powered spend management platform, built to help businesses save time and money. Our all-in-one solution combines smart corporate cards, real-time expense tracking, AI-powered automation, seamless accounting integrations, and deep financial insights—designed to simplify finance operations and maximize control over company spend. Founded in 2022, Alaan is already the trusted partner of over 2000 leading businesses across the UAE and KSA, including G42, Careem, McDonald’s, Tabby, Al Barari, Rove Hotels, Rivoli, and CarSwitch. Together, our customers have saved over AED 100 million with Alaan. In just three years, Alaan has become the #1 expense management platform in the Middle East—and we’ve done it while becoming profitable. Alaan is also backed by Y Combinator and top global investors, including Peak XV (formerly Sequoia India & SEA), and built by a world-class team with experience from McKinsey, BCG, Goldman Sachs, Careem, Rippling, and other high-growth companies. This creates an environment where employees learn from top-tier talent while building at startup speed. We’re not just building software. We’re reimagining how finance works for modern businesses across the region. About the role Alaan is seeking a highly capable, trusted, and proactive Executive Assistant to support and manage the day-to-day operations of the Founders’ office. This role goes far beyond traditional administrative support—you will act as a partner, and coordinator, ensuring the Founders’ time, priorities, and engagements are managed with precision, discretion, and foresight. You will operate at the center of the organization, working closely with senior leadership, board members, government stakeholders, investors, and partners, while maintaining absolute confidentiality and operational excellence. What you'll do
- Executive & Calendar Management
- Manage, prioritize, and coordinate the Founders’ complex calendars, meetings, and daily schedules in alignment with strategic and organizational priorities.
- Serve as the primary gatekeeper to the Founders—screening, prioritizing, and managing meeting and communication requests to protect focus on high-impact matters.
- Proactively manage information flow between the Founders, leadership team,and external stakeholders to support effective decision-making.
- Track commitments ,decisions ,deadlines ,and follow-ups related tothe Founders’ agenda ,ensuring timely execution without requiring direct intervention.
- Communication & Correspondence
- Draft ,review ,and refine high-quality executive communications ,including emails ,memos ,reports ,and presentations on behalf ofthe Founders .
- Prepare briefing notes ,executive summaries ,and talking points for internaland external meetings .
- Representthe Office ofthe Founders professionallyand confidentially in all communications with board members ,investors ,partners ,regulators ,and senior stakeholders .
- Upholdthe highest standards of discretionand integrity when handling sensitive businessand personal information .
- Coordination & Stakeholder Engagement
- Coordinateand organize high-level meetings with board members ,regulators ,government officials,and strategic partners .
- Drive post-meeting follow-ups ensuring alignment ,accountability,and timely execution across multiple business entities .
- Travel ,Logistics & Event Management
- Manage complex domesticand international travel forthe Foundersandexecutive team including itineraries logistics agendas,and contingency planning .
- Coordinate visa applicationsand renewals for business travelandexecutive delegations .
- Researchand compare traveland accommodation options to balance cost efficiency comfort protocol,and reliability .
- Prepare detailed travel briefs including meeting materials schedules,and logistical overviews .
- Coordinate logistics for executive engagements corporate events,and high-profile meetings ensuring seamless end-to-end execution .
- Office & Administrative Management
- Oversee administrative operations supportingthe Office ofthe Founders including documentation records management,and organizational systems .
- Partner with Facilities Managementto ensure operational excellence ofthe Founders’ office including workspace readiness maintenance,and supplies .
- Manage vendorand service-provider relationships including contracts renewals performance monitoring,and issue resolution .
- Support procurementand administrative coordination for executiveand office-related requirements .
- Personal Coordination (As Required)
- Provide limited personal support including scheduling appointments,and travel to support balancedand efficient time management .
- Anticipate overlaps between personaland professional commitments to ensure proactive planningand logistical harmony.
What's in it for you
- Contribute to buildingthe Middle East’s most beloved fintech brand fromthe ground up
- Benefit from a role with significant ownershipand accountability
- Thrive in a flexible hybrid culturewith ample work-life balance
- Participate in exciting offsite events
- Competitive salaryandequity
- Enjoy additional perks like travel allowances gym memberships,and more
Alaan is a financial technology company specializing in expense management, corporate cards, supplier payments, and accounting automation across the Middle East.
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