Executive Assistant Sr

At Blue Origin, we envision millions of people living and working in space for the benefit of Earth. We’re working to develop reusable, safe, and low-cost space vehicles and systems within a culture of safety, collaboration, and inclusion. Join our team of problem solvers as we add new chapters to the history of spaceflight! This role is part of TeraWave, a satellite communications network designed to deliver symmetrical data speeds of up to 6 Tbps anywhere on Earth. This network will service tens of thousands of enterprise, data center, and government users who require reliable connectivity for critical operations. As part of a hardworking team of specialists you will participate in the administrative functions that keep various spaceflight systems running smooth! You will share in the team’s impact on all aspects of customer service. We are seeking a proactive, service-oriented individual with excellent administrative and customer service skills that can thrive in a fast-paced environment. This role requires strong attention to detail, organizational skills, and the ability to work independently and communicate effectively. This position will be approved for a remote work exception until our local workspace is online.

Responsibilities

Executive Support

• Work closely and effectively with senior management to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Exercise sound judgment while maintaining a realistic balance among multiple priorities.

Calendar Management

• Manage the leader's calendar meticulously. Plan ahead carefully, coordinate meetings, and ensure the schedule remains current despite frequent changes. Book conference rooms as required across offices located in various time zones.

Travel and Expense

• Arrange travel plans for leadership in Navan, detailed itineraries, and meeting agendas. Process expense reports promptly and accurately using Concur. Business travel for this role may be required.

Stakeholder Relations

• Build strong relationships with vendor personnel. Demonstrate cultural awareness and time zone sensitivity in all communications.

Reception and Visitor Management

• Maintain a professional and welcoming demeanor when greeting guests. Manage visitor registration, badge issuance, and security protocols according to company standards. Verify all visitors while adhering to safety procedures.

Offsites and Team Building Coordination –

• Assist in the preparation of your team’s itinerary, travel and events from concept to completion.
• Work closely with the Admin Community for leadership cross-functional items.
• Coordinate and assist with new hire onboarding process.
• Print badges and tool chits for employees and contractors.
• Maintain office centers/kitchen supplies across campus.

Project Management

• Work independently on projects from conception to completion, including office workspace setup, conference room management, procurement, internal communications, event organization, and key customer meetings.

Task Execution -

• Complete critical deliverables with precision and timeliness, prioritizing multiple tasks with excellent attention to detail. Handle competing demands proactively in a fast-paced environment.

Problem Solving

• Demonstrate proactive approaches to problem-solving with strong decision-making capabilities. Execute responsibilities with high attention to detail and flawless precision, especially under deadline pressure.

Qualifications

• Strong work tenure: Minimum of 5 years of experience supporting senior level executives.
• Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Strong oral and written communication skills; interpersonal skills; high customer service capabilities.
• Administrative skills; organizational skills; problem-solving skills; bias for action.
• Emotional maturity; positive low-stress behavior in words/actions.
• Proven ability to handle confidential information with discretion.
• Ability to earn trust; maintain positive/professional relationships; contribute to culture of inclusion.
• Must be U.S citizen/national or permanent resident or lawfully admitted refugee/asylee.

Desired Qualifications

• Bachelor’s degree preferred.
• Experience in aerospace or technical/manufacturing environments preferred.

Compensation (CA Applicants)

$49.79 - $69.70 per hour (other site ranges may differ).

Additional Information

Culture statement encouraging applicants even if not meeting all desired qualifications. Export control regulations require U.S work eligibility as above. Background checks required including standard check plus others depending on role specifics.

Benefits:

Medical/dental/vision insurance; life insurance; parental leave; disability coverage; 401(k) with company match up to 5%; education support program; pPaid time off up to 4 weeks plus 14 company holidays.

Equal Employment Opportunity Statement:

Committed to equal opportunity regardless of race/color/religion/sex/sexual orientation/gender identity/national origin/ethnicity/age/disability/genetic factors/military/veteran status or other protected status. Affirmative Action & Disability Accommodation contact provided. California Applicant Privacy Notice referenced. Company Mission: Building road to space for future generations focusing on innovation/inclusion. Blue Origin Overview: Founded to enable humanity’s expansion into space by developing reusable launch vehicles designed for human spaceflight.