Executive Assistant to the CEO

About the role

At Instawork, we’re driven by our vision to create economic opportunity for local businesses and skilled hourly professionals in communities around the world. With a growing number of hub cities across the world in the U.S., Canada, India, and beyond, we’re looking for top talent to help rapidly scale our high-tech and high-touch labor marketplace. Our accomplished and dedicated team is passionate about our mission and committed to crafting revolutionary products, all with the backing of our world-class investors, including Benchmark, Spark Capital, Craft Ventures, Greylock Capital, Y Combinator, and more! Instawork is seeking an exceptional Executive Assistant to provide high-level support to our CEO in a high-growth, fast-paced environment. This is not a typical EA role—our CEO moves quickly, operates globally, and requires a highly capable professional who thrives under pressure, works autonomously, and anticipates needs before they arise. The ideal candidate has at least 5 years of experience supporting C-suite executives, has worked in a rapidly scaling, high-intensity environment,... What you’ll do:

• Manage a high-volume, constantly shifting global calendar with precision,...
• Anticipate and resolve scheduling conflicts proactively,...
• Coordinate and facilitate C-level and board meetings,...
• Oversee complex international and domestic travel,...
• Adapt travel plans dynamically,...
• Provide comprehensive trip coordination,...
• Lead and execute high-priority initiatives,...
• Plan strategic company events,...
• Act as liaison between CEO and stakeholders,...
• Handle sensitive information with discretion,...
• Serve as trusted advisor,
• Exercise sound judgment under pressure.

Who you are:

• Proven Experience – 5+ years supporting C-suite executives.
• Calendar Mastery – Manage complex global calendar.
• High-Speed Problem Solver – Thrive in dynamic environments.
• Ultra-Responsive & Adaptable – Available across time zones.
• Discretion & Professionalism – Handle sensitive info confidentially.
• Relationship-Builder – Communicate clearly.
• Event & Project Execution – Coordinate events precisely.
• Tech-Savvy & Detail-Oriented – Fluent in Google Suite,... Slack,... Zoom...

Location

San Francisco, California

Job type

Full-time

Role Level

Senior/Executive

Salary Range

Estimated $90k-$125k annually (USD)