USD per year
Office Manager
Location: Taipei Remote work: Office presence required with work from home flexibility; some tasks require physical presence and/or time flexibility Employment type: Currently 80% full-time (32 hours per week), may evolve into full-time Experience level: Not explicitly stated, but requires work experience in an administrative/office management role Salary/Compensation: Not specified
Full Description
Join Proton and build a better internet where privacy is the default At Proton, we believe that privacy is a fundamental human right and the cornerstone of democracy. Since our inception in 2014, founded by a team of scientists from CERN, we have dedicated ourselves to providing free and open-source technology to millions worldwide, ensuring access to privacy, security and freedom online. Our journey began with Proton Mail, the largest secure email service globally, and has since expanded to include Proton VPN, Proton Calendar, Proton Drive and Proton Pass. These tools empower individuals and organizations to take control of their personal data, break away from Big Tech’s invasive practices and defeat censorship. Our work impacts hundreds of millions of lives, from activists on the front lines defending freedom to leaders in governments protecting sensitive information. In some cases, Proton’s services have even been instrumental in saving lives by enabling secure and private communications in high-risk situations. Proton is a profitable company that does not rely upon VC funding, supporting over 100 million user accounts with a growing team of over 500 people from over 50 different countries, coming from the world's top companies and universities. We value intelligence, learning potential and ambition in our hiring process. Adaptability is key as we navigate uncharted territories and redefine how business is conducted online. Hiring at Proton is highly selective, with less than 1% of candidates hired. We believe smaller teams of exceptional talent will always prevail over larger teams with lower talent density. You'll have the opportunity to work with many of the world's top minds in their fields, ranging from former international math and science Olympiad winners to chess champions. We have a global mindset and big ambitions but remain a start-up at heart. We value empowerment and flexibility and keep our structure flat to keep moving fast and avoid unnecessary politics. Tired of blending into the crowd? Join us and do work you can truly be proud of. Check our open-source projects here!
What we are looking for:
We are looking for a dynamic and motivated individual to join our growing team in Taipei. You will be mainly supporting the Taipei team on office-related operations, making sure the office runs smoothly and is a great place to work. The position is currently 80% full-time (32 hours per week) and may evolve into a full-time role. You are reliable, able to multitask, and adapt in a fast-paced environment, with excellent communication and time management skills. Office presence is still required while you’re entitled to work from home flexibility. Some tasks listed will require physical work and/or time flexibility.
What you will do
- Sourcing a new office for the local Taipei team
- Support Finance team with employee expenses, vendor payments
- Support staff onboarding and offboarding
- Oversee and support all administrative duties in the office and ensure that the office is operating smoothly
- Organize staff travels, including flights, hotels, and budget compliance
- Draft and follow up on the yearly office management operational budget
- Manage relationships with vendors, service providers and landlord, ensuring that all items are invoiced and paid on time
- Manage office supplies inventory and place orders as necessary
- Coordinate team gathering foods/drinks, place orders and process invoices; increase the portfolio of suppliers
- Manage stocks of food and drink supplies
- Identify opportunities for process and office management improvements
- Organizing office events on a regular basis and animating office life
Job Requirements
- Bachelor's degree in business administration, communications, hospitality or a related field
- Work experience in an administrative/office management role
- Fluent in English and Mandarin, both written and verbal
- Must have exceptional attention to detail
- Strong organizational and time management skills, ability to prioritize
- Must be a self-starter and result-driven
- Excellent communication and interpersonal skills
- Strong problem-solving skills, complaint handling and analytical abilities
- Proficient in technology, especially Microsoft Office applications
Why should you join Proton?
- Be part of a movement - Proton is not just a product or service but a community-driven movement united by a shared vision of online freedom. Our services are open source...
Proton stands for privacy. Always has, always will. Proton is committed to putting people before profits and building a better internet with privacy-first services such as Proton Mail, Proton VPN, and others. The company has more than 500 team members from over 40 nationalities, serving tens of millions of users globally. Proton is one of Europe’s fastest growing tech companies focused on privacy and security.
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