People Success Coordinator

Anywhere in the United States Our mission at Greenhouse is to make every company great at hiring – so we go to great lengths to hire great people because we believe that they’re the foundation of our success. At Greenhouse, you’ll join a team that collaborates purposefully, fosters inclusivity, and communicates with transparency and accountability so we can help companies measurably improve the way they hire. Join us to do the best work of your career, solving meaningful problems with remarkable teams. Greenhouse is looking for a People Success Coordinator to join our team! In this role, you'll keep our internal communications and people programs running smoothly - from company wide meetings and Inside Greenhouse (our intranet) content, to recognition programs, offsites, and vendor logistics - so employees feel informed, connected, recognized, and engaged in our fully distributed environment. You'll report to the Senior Manager, Internal Communications and act as a centralized operations coordinator for partners across Internal Communications (IC), People Experience (PX), IDEA (Inclusion, Diversity, Equity, and Allyship), and Organizational Development (OD). This includes hands-on coordination, procurement, communications, and people program support across the broader People Success team.

Who will love this job

• A diva for details - you care about the details, notice the small things, can manage lists and deadlines, and keep complex programs organized across multiple stakeholders.
• An effortless organizer - you enjoy managing calendars, logistics, and communications so events and programs feel effortless to everyone else.
• The ultimate team player - you're eager to roll up your sleeves, triage requests, and support teammates wherever needed across the People Success organization.
• A growth enthusiast - you bring a growth mindset, openness to feedback, curiosity, and passion for helping build best-in-class people programs.

What you’ll do

• Support internal communications campaigns by responding to requests and maintaining the Internal Communications calendar and Asana projects
• Help operationalize company wide meetings (All Hands, AMAs) by supporting recording management, updating run-of-show and planning documents, keeping project trackers current, and other logistics as needed
• Maintain Inside Greenhouse content by liaising with content owners so pages stay accurate, published, and easy to navigate
• Coordinate annual Kickoff logistics, including budget tracking, watch-party host support, and other logistical needs
• Execute on People Experience (PX) programs, including Bonusly distributions, Golden and Silver Gnome award fulfillment, and general PX Workday ticket triage from employees across the organization
• Manage procurement and vendors for People Success COEs, including purchase orders, change orders, invoice processing, and vendor onboarding steps such as legal and security reviews
• Coordinate internal People Success rhythms, including QBRs, quarterly meetings, focus/feedback groups, and the monthly distribution of the People Team's executive leadership team update (The People Branch)
• Support offsites and events (for People Team and Employee Resource Groups) by coordinating travel,...